Many global organizations have recognized the need to reduce their dependence on paper based documents. Continuing to rely on paper documents is cumbersome and should motivate organizations to automate their procedures with an electronic document management system. Document management enables the storage and retrieval of any electronic based file including scanned documents. Electronic Document Management Systems (EDMS) is a more secure and faster medium to archive content. Electronic document management systems have many advantages. Including, reduction of costs. Cost of maintaining and storing papers documents and stationery is higher given that storage fees are paid annually and document retrieval from offsite storage is costly. Secondly, the EDMS is very efficient. It’s more convenient to manage electronic document files than paper documents. Also, sorting and reviewing can be a complicated matter when you must search through thousands, hundreds of thousands or millions of documents. Thirdly, it’s easy to share electronic files with authorized recipients and update multiple systems in real time. With an electronic document management system you can incorporate environment friendly practices. Electronic document management system enables greater transparency and integrity of information across the organisation. Data security is another benefit of electronic document management system. The documents can be locked and can only be accessed and opened by authorised users and is contains a complete audit trail of all document transactions. This restricts data tinkering and its misapplication. The electronic document management system enables the information to communicate to the client without any issue. Basically, electronic document management systems enable the organisational freedom and flexibility to retrieve document information as needed when needed. Logistic, consulting and e-commerce companies profoundly rely upon on electronic document management systems to remain competitive and efficient and ultimately enabling greater productivity.
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